SUMMARY

The responsibilities of the incumbent include, but are not limited to opening, routing, and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the lead manager and assigned supervisor. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned.

Primary:

• Utilizes computer hardware and software to produce documents.
• Reads and routes incoming legal mail. Locates and attaches appropriate file to correspondence to be answered by the Department of Justice (DOJ) Accredited Representative(s) or Attorney(s).
• Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer or transcribes from voice recordings.
• Composes and types routine and complex correspondence requiring ability to create merge documents and graphics.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Assists with the coordination of special events.
• Facilitates completion of immigration applications (Deferred Action for Childhood Arrivals, Citizenship, etc.)
• Translates documents from Spanish to English and vice-versa.
• Provides information to potential immigration applicants.
• Help implement fees for service program, which includes, but is not limited to, DACA, Citizenship, etc. related applications preparation and filing.
• Provide necessary follow-up after intakes to evaluate client's eligibility for relief. Follow up includes performing legal research, obtaining additional information from client, etc.
• Assist/coordinate and direct on-site/off-site group processing workshops.
• Development and dissemination of immigrant rights materials.
• Provide administrative and legal support to Attorney(s), DOJ Representatives, and other management staff.
• Conducts initial intake for Immigration clients.

Other, as needed:

• Answers and screens telephone calls and arranges conference calls.
• Coordinates DOJ Accredited Representative or Attorney and own schedule and makes appointments.
• Assist other office staff with administrative needs.
• Arranges and coordinates travel schedules and reservations.
• Organizes and maintains file system and files correspondence and other records.
• Greets all visitors/clients and assists them with questions and appointment needs.
• Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.
• Coordinates office volunteers.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• A strong commitment to social justice and the immigrant rights movement.
• Ability to develop, implement and track day-to-day activities.
• Excellent oral and written communication skills.
• Experience working in immigrant communities, communities of color, and low-income and working-class communities.
• Spanish language fluency (reading/writing/speaking); Must be bi-literate English/Spanish.
• Ability to manage multiple projects in a fast-paced environment.
• Self-motivated and able to work both independently and in conjunction with team members.
• A "S, Se Puede" attitude.

SUPERVISORY RESPONSIBILITIES:

May involve coordinating and supervising office volunteers.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate degree (A. A.) or equivalent from two-year college or technical school; and two years or more of related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish).

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form; including, but not limited to technical instructions in mathematical or diagram form, and deal with several abstract and concrete variables. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid California Class C drivers license, access to an automobile, insurance, and willingness to travel to off-site locations.
• Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM).

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee frequently is required to stand, walk, sit, and talk or hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COVID19 Vaccination Requirement

The UFW Foundation requires staff, volunteers, and independent contractors to be immunized against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment upon hire.

The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicants or employees race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law.

We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation.

This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.