10 días de edad

Administrative Education Coordinator

Society of Actuaries Research Institute
Schaumburg, IL 60173
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  • código de trabajo
    149353385
JOB SUMMARY: Under the supervision of the Manager, Professionalism Education and Project-Based Assessments, the Education Coordinator is responsible for all aspects of the Associateship Professionalism Course (APC), both in its remote learning format and for any in-person sessions; actively supports the administration of the Predictive Analytics (PA) Exam including the majority of candidate interaction, follow-through on post-exam issues and coordination of grader activities. Similarly, this role has responsibility for administrative coordination of the Advanced Topics in Predictive Analytics (ATPA) assessment. In addition, the Education Coordinator provides back-up support to the Candidate Support Coordinator with regard to Validation by Educational Experience (VEE) functions.


We are currently working remotely but plan to move to a hybrid work schedule in December. We are also planning to open a satellite office in Chicago in first quarter of 2022.

ESSENTIAL FUNCTIONS:

  1. Coordinates the administrative aspects of the project-based assessment for the PA Exam including project development/creation, administration and grading.
    1. Assists in facilitating the work of the volunteers on the Assessment Project development committee including arrangements for conference calls and in person meetings as needed
    2. Drafts communications to candidates and elevates concerns to Manager as appropriate
    3. Works with e-Learning staff to manage grading queues and assignments
    4. Works with Registrar as needed to manage use of grading portal by volunteer graders
    5. Oversees arrangements for central grading sessions as required
    6. Assists with system checks with assessment vendor as warranted
    7. Serves as key contact and information source for volunteers and candidates.

  1. Coordinates the administrative aspects ATPA assessment including candidate communications, assessment development/creation, administration and grading.
    1. Assists in facilitating the work of the volunteers on the Assessment development committee including arrangements for conference calls and in person meetings as needed
    2. Drafts communications to candidates and elevates concerns to Manager as appropriate
    3. Works with e-Learning staff to manage grading queues and assignments
    4. Works with Registrar as needed to manage use of grading portal by volunteer graders
    5. Oversees arrangements for central grading sessions as required
    6. Assists with system checks with assessment vendor as warranted
    7. Serves as key contact and information source for volunteers and candidates.

  1. Responsible for the program administration and logistics as well as registration/eligibility confirmation activities for the APC. These responsibilities include, but are not limited to:
    1. Supports Manager, Professionalism Education and Project Assessment with hotel coordination responsibilities such as: space allocation decisions; meal planning and selection; management of reservation block and outside vendor arrangements,
    2. Serves as key contact and information source for APC faculty and candidates.
  1. Creates all necessary Personify files to facilitate the online registration process for APC and FAC; works with IT as necessary for any necessary changes and updates within Personify.
    1. Manages APC candidate registration including the verification of candidate eligibility; determination of any applicable fee waivers; evaluation of need for additional sessions.
    2. Organizes all necessary candidate and faculty materials for each APC and assures that the appropriate meeting supplies are shipped to each site in a timely manner. Such items will include, but are not limited to, candidate manuals, attendance lists, name badges, tent cards, handouts, evaluation forms and appropriate certificates. This process also includes timely coordination with all vendors such as printers and contracted speakers.
    3. Attends and represents the SOA at all APC sessions (typically 11 locations per year); serves as the key contact while on-site - interacting with candidates and faculty; and conducts all necessary administrative functions to ensure a successful program.
    4. Creates APC sessions in LMS and establishes appropriate virtual sessions for candidates and facilitators; coordinates APC facilitator scheduling.
    5. Works closely with e-Learning staff on updates to the APC module and support for the LMS components of APC.
    6. Coordinates post program administration including billing reconciliation; production of evaluation data summaries with observations of any critical needs and the communication of such observations to the pertinent staff and oversight committee. Responsible for the accurate transfer of data to ensure that the proper credit is conferred on the candidates.
    7. Continually reviews all APC materials provided to both candidates and faculty for accuracy and timeliness. Expected to make recommendations to Manager, Professionalism Education and Project Assessment regarding potential enhancements.

  1. Supports Administration of Validation by Educational Experience (VEE) Requirement
    1. Supports and provides backup for VEE course approval process including:
  1. Responding to university inquiries
  2. Coordinating with VEE reviewers on approvals as needed
  3. Entry of approved courses in Personify
    1. Supports and provides backup for VEE candidate credit process including:
  1. Responding to candidate inquiries
  2. Reviews university transcripts for approval
  3. Entry of approved candidate credit in Personify

  1. Acts as onsite staff person for joint FSA exam central grading sessions, as needed

  1. Performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED (an equivalent amount of training, education and experience will considered)

Bachelors degree preferred; minimum of two years experience in an educational or association setting with an emphasis on administrative skills, customer support, event planning preferred. Experience with volunteers beneficial. Proficiency in Word, Excel, Access and PowerPoint.

KNOWLEDGE, SKILLS AND ABILITIES including competencies that may be representative but not all inclusive of those commonly associated with this position.

  • Effective project management, communication and diplomacy skills
  • Knowledge of event planning and execution preferred
  • Ability to work independently and make appropriate decisions
  • Ability to represent SOA professionally in interactions with volunteers and candidates.
  • Effective relationship management skills
  • Ability to work effectively both independently and as part of a team.
  • Ability to work with highly confidential material.
  • Ability to meet predetermined deadlines.

It is the policy of the SOA to provide equal opportunity in employment to all employees and applicants for employment without regard to race, color, national origin, ancestry, religion, pregnancy status, age, gender, sexual orientation, gender identity, domestic partner status, physical or mental disability (including persons infected with HIV or persons with AIDS), military status, genetic information, or any other status protected by applicable federal, state and local law. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job related instructions and to perform other job related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.





PI149353385

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Posted: 2021-10-05 Expires: 2021-11-05

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Administrative Education Coordinator

Society of Actuaries Research Institute
Schaumburg, IL 60173

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