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Administrative Assistant (Grant Funded)

San Jacinto College
Houston, TX 77049
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    149248268

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Administrative Assistant (Grant Funded) - Central Campus

Responsibilities:
  • Provide assistance to AEL program director, literacy coordinator and project team with day-to-day grant-related tasks including but not limited to:
  • Assures quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus.
  • With literacy coordinator, coordinates grant course schedule and insures program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary. Maintain TEAMS databases and project files according to AEL and SJC requirements.
  • Assures a professional environment is maintained in program meeting rooms and functions for events.
  • Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions.
  • Implements any security procedures for equipment, materials and supplies as necessary.
  • Assists project staff and participants with registration process.
  • Responds appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc. in a timely fashion.


Requirements:
  • High school diploma or equivalent
  • Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
  • Availability to work nights or weekends when necessary
  • Proficient in Microsoft Office suite
  • Must be flexible and comfortable in dynamic environments where immediate response may be important
  • Willing to reorganize priorities

Preferred:
  • Associate degree
  • Above experience including one (1) or more years in a higher education environment
  • Experience with working with ESL and GED students
  • BEST Plus, BEST Literacy, TABE and TEAMS Certified
  • Functional knowledge of Banner, TEAMS, program planning and training environments.
  • Bilingual applicants are encouraged to apply

Additional information:
  • Grant-funded positions are contingent on the continuation and the availability of grant funds.
  • All applicants MUST include the following documents (doc or PDF format preferred) to be considered for this position: Cover Letter, Resume and Copy of Transcript.
  • The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.


Salary Grade: 12

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3387

Posting Close Date: 11/1/2021



PI149248268

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Posted: 2021-10-05 Expires: 2021-11-05

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Administrative Assistant (Grant Funded)

San Jacinto College
Houston, TX 77049

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